Setting clear expectations

The secret to great delegation? A simple follow-up message (with AI help)

The secret to great delegation? A simple follow-up message (with AI help)

1 minutes

Stepping into a leadership role quickly teaches (or reminds) you of a critical skill: delegation! Delegating tasks not only frees up your time but also empowers your team to learn, grow and take ownership.

 

While the value of delegation is always emphasised, one crucial aspect is frequently overlooked – the importance of following up.

 

Delegation isn’t just about handing off tasks. It’s about having a system in place to track progress, provide support and drive accountability. Without consistent follow-up, even the best delegation can fall short.

 

Here’s a simple two-step approach to writing a great follow-up message using your AI tool of choice. This ensures your message is clear, warm and actionable.

1
Ask AI to summarise the delegated task into an email
Use a prompt like this right after your delegation conversation:

“Can you create a summary of a meeting to follow up the task of [insert task] that I just delegated into a simple, warm and human email? Please include the below but not as subheadings:

  • What needs to be done: [add specific steps or elements]

  • Timeline: [add due date or mention if it's ongoing]

  • What success looks like: [define the desired outcome or standard]

  • Check-in point: [add when we’ll check in or how often]”

    This gives your team member a written reference point and is one of the first steps in driving accountability.
    • 2
    Ask for feedback before sending
    Once AI drafts your message, ask it for input on tone, clarity and anything that might be missing:

    “Can you review this email and let me know if anything is missing, unclear or could be improved for tone or clarity?”

     This quick review ensures your message sounds natural, not robotic, and clearly communicates exactly what you intend.is quick review helps make sure your message feels human, not robotic, and if it is clear and communicates exactly what you intend.

    With the support of AI, crafting thoughtful follow-up messages doesn’t have to be time-consuming. You can reinforce expectations, keep projects moving and show your team you’re present without hovering.

     

    Next time you delegate a task, take 60 seconds to draft a follow-up message with your AI tool. A small step, with a big impact.

     

     

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